Monitoring

Progress and Final Report

To facilitate the monitoring and evaluation of approved projects, the applicant is required to submit progress report(s), final report and audited accounts (if applicable) during project period and after the completion of the project, which shall include an end-of-project evaluation that measures the efficacy of the project against the indicators stated in the application. For projects lasting for more than 18 months, the applicant is required to submit progress reports (and annual audited accounts, if applicable) until project completion or the expiry or termination of the relevant funding agreements to the Secretariat. Each progress report should cover 12 months and should be submitted within one month after the relevant 12-month period. It is optional for applicants to submit progress report(s) every 6-month and annual audited accounts (if applicable) in order to receive a more frequent funding payment(s).

It should include a summary of the project progress against the project implementation plan set out in the application form appended to the funding agreement as well as a statement of income and expenditure for the reporting period. It should also include any work, deliverables and benefits that have been completed and achieved during the reporting period, the difficulties and problems encountered as well as any remedial and improvement actions planned and undertaken. The progress reports should be signed by the project coordinator and endorsed by the senior management of the applicant. Applicants of all approved projects are required to submit final reports (and final audited accounts) covering the period from project commencement date to the project completion date or the expiry or termination date of the funding agreement to the Secretariat within three months after project completion or expiry or termination of the funding agreement. Each final report should include a summary of the work and deliverables completed and the benefits achieved under the project as well as a statement of income and expenditures against the objectives, deliverables and budget of the project as set out in the Project Details of the application form appended to the project agreement. It should also contain an evaluation of the project results, including an account of any unresolved issues, and set out the number of additional staff employed in Hong Kong for implementing the project and / or the number of additional staff to be employed in Hong Kong as a result of the benefits of the project. The final report submitted should be signed by the project coordinator and endorsed by the senior management of the applicant.

Project Duration Submission of Progress Report and Annual Audited Accounts Submission of Final Report, Final Quantity Audit and Final Audited Accounts 18 months or below Not required* Within three months upon project completion More than 18 months Progress report(s) every 12-month, to be submitted within one month after the relevant 12-month periord* Annual audited accounts every 12 months, to be submitted within one month after the relevant 12-month period Within three months upon project completion *It is optional for applicants to submit progress report(s) every 6-month and annual audited accounts in order to receive a more frequent funding payment(s).